# Invoice Expense Report

https://docs.wisecp.com/de/invoice-expense-report

Recorded expenses day by day, so you can see what a period cost you and which days carried it.

## Reaching the Screen

Open **WAnalytics** from the menu, then pick **Invoices › Expense Report** in the left rail. The direct address is `{admin}/wanalytics/invoices/expense-report`.

## What Is on the Screen

The report title carries an information mark that sums up what it measures. Its controls sit on the same line, and three bands follow underneath.

### The controls

- **All Currencies (Local)**: Optional; the default. Expenses in other currencies are converted into your local one, which carries a star in the list. Pick a single currency and you see only what was spent in it, without conversion.
- **Select Date Range**: Optional. The period behind every number on the page. Left alone it covers the last 30 days.
- **Apply**: The circular arrow beside the date box. It runs the report again on whatever period the box holds.
- **Download as PDF**: Saves the report as one document. Your logo (when one is set), your domain and the period go on it; the controls stay out.

### The figures

Four totals for the chosen period.

- **Total Expense**: Everything spent in the period.
- **Expenses**: How many expense records are behind that amount.
- **Days**: Length of the period, quiet days included.
- **Daily Average**: Total expense divided by those days.

### Invoice Expense Trend Analysis

Two plots over the same days: the amount spent, then the number of records behind it. Amount and count are different units, so each plot keeps its own scale. Hover a day to read its value. A period with no expenses shows **No data available for the selected period.**

### The daily table

One row per day that carried an expense; quiet days stay out. The download button sits above it, and the record count and the rows-per-page selector are at the foot. Click a column heading to sort by it. The search box beside the download button does not narrow this report; use the date range and the currency list instead.

## Fields

### Table columns

- **Date**: The expense day, with its weekday under it. Newest first until you sort otherwise.
- **Expenses**: Records dated that day.
- **Amount**: What those records came to.

### Ready-made periods

The date box opens a calendar where you mark a start and an end; the menu beside it offers **Today**, **Yesterday**, **Last 7 Days**, **Last 30 Days**, **This Month**, **Last Month**, **This Year** and **Last Year**. A quick range applies at once; a calendar pick applies when the calendar closes, and the **×** mark clears the box.

## Tasks

### Report on another period

1. Click the date box in the report header, then pick a ready-made period or two dates of your own.
2. Close the calendar (click outside it); the page reloads and every figure, plot and row follows the new period.
3. The period stays in the address, so you can bookmark the narrowed report or send it to a colleague.

### Read one currency on its own

1. Open the currency list in the report header.
2. Pick the currency you want; the table below narrows to expenses recorded in it at once, unconverted.
3. Click the circular arrow beside the date box so the figures and plots take the same choice.
4. Go back to **All Currencies (Local)** for the combined figure.

### Take the report out of the panel

1. Click the **Download as PDF** button in the report header for the whole sheet, figures and plots included.
2. For the numbers alone, click the download button above the table and pick CSV, JSON or XML.
3. The file holds every day of the period, not the page you happen to be looking at.

## Things to Watch

> **Only recorded expenses appear**
> 
> The report reads your expense records: what you enter in cash management, what an automatic periodic expense creates, and the refunds the panel books when a service is cancelled or downgraded. A cost that was never written down is missing from every figure here.

> **Conversion uses the rate of the moment**
> 
> Under **All Currencies (Local)**, expenses in other currencies are converted at today's rate, not the rate on their own date. The same period can total differently next month. Pick a single currency when a figure has to stay fixed.

> **Quiet days still count**
> 
> **Days** is the length of the period, and **Daily Average** divides by it. A week with no spending lowers the average even though the table skips those days.

## Required Privileges

The whole WAnalytics section, this report included, needs `WANALYTICS`. Without it the page answers with an access message and no data. Downloading the table as CSV, JSON or XML additionally needs `TABLE_EXPORT`; without that one the download button above the table is not shown at all. The **Download as PDF** button in the report header does not ask for it.

## Related Articles

- [Invoice Income Report](https://docs.wisecp.com/en/invoice-income-report)
- [Profit and Loss Analysis](https://docs.wisecp.com/en/profit-and-loss-analysis)
- [Cash Management](https://docs.wisecp.com/en/cash-management)
- [Auto Periodic Expenses](https://docs.wisecp.com/en/auto-periodic-expenses)